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Susan_A
Lansweeper Alumni

Every scanned or manually created computer and device in Lansweeper has an asset state. States are a Lansweeper feature that allow you to keep track of which machines are active in your network, which have been decommissioned, which are in stock etc. By default, a machine's state is set to "active". However, this state can be changed, either manually or by enabling automated cleanup options.

There are built-in states, but you can create your own as well. Most built-in reports and pages only list machines whose state is set to "active". Setting a machine to another state is therefore a good way to ignore the asset and remove it from overviews, without fully deleting the machine from your database.

Reports found in the Reports tab of the web console can also be modified to list machines with other states. Assets with a state other than "active" can be found through the search bar as well and in the list in the Assets section of the web console. This article explains how you can create your own asset states, change an asset's state manually or change an asset's state through automated cleanup options.

creating-using-and-changing-asset-states-1.jpg

Create asset states

  1. Browse to the Configuration > Asset Pages section of the web console.menu-configuration-asset-pages.jpg
  2. Select Add Asset state in the Asset States section of the page.creating-using-and-changing-asset-states-2.jpg
  3. Enter a state name into the State Name field of the pop-up window.
  4. Select Ok. The state is now included in any state dropdowns within the web console.

Change an asset's state manually

Try one of the following options to change an asset's state, depending on whether you want to update a single asset or multiple assets at once:

  • Browse to an asset's detailed page and select Edit asset under Asset options. Select an asset state from the dropdown and select Save asset.
    creating-using-and-changing-asset-states-3.jpg
  • Go to the Assets section of the web console, tick the checkboxes in front of the assets of your choice and select Mass Edit Assets under Asset Actions. In the resulting pop-up, select the State field, choose your preferred asset state for the assets you selected and select Change Field(s).
    • You can search through one of the columns to more easily find specific assets.
    • You can tick the top checkbox to select all assets in the current search results.creating-using-and-changing-asset-states-5.jpg
  • Go to the Assets section of the web console and select Editing Mode under Options. Place your cursor in the State column, select a state from the dropdown and select Ok.creating-using-and-changing-asset-states-7.jpg

Changing an asset's state by enabling automated cleanup options

Instead of manually changing states, you can also configure Lansweeper to automatically change the state of stale, decommissioned or recommissioned machines. Several automated cleanup options are available for this in the Configuration > Server Options section of the web console, though they are disabled by default.

If enabled, most of these cleanup operations are performed when the Lansweeper Server service starts on your Lansweeper server and automatically every 24 hours afterward. More information on available cleanup options can be found in this knowledge base article.

creating-using-and-changing-asset-states-8.jpg
If you want non-active assets automatically reactivated when they reappear in your network, make sure to enable the first cleanup option under Configuration > Server Options. If you do not enable this cleanup option, a non-active asset will not automatically be set to "active" again.

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Last update:
‎07-05-2023 04:12 PM
Updated by: