Ownership History

[Matt8]

A feature I would love is for asset ownership to be not overwritten on a change, but logged somewhere for historical purposes. For example, I might reassign a device to another user but someday need to see who had it before them. Currently, I make comments on the asset but that is hardly a great system.

I feel like historical logging of an asset's past is something crucial for an inventory system.

[Matt8]

Which is basically what we are doing now, hence my request for the history capability.

[Daniel_B]

If you remove a User Relation from an asset, no history will be saved indeed. What you could do is to add a comment to the relation which is being replaced, so you see it also on your user pages.

[Matt8]

Asset A owned by Bob
Asset A owned by Ted

Just to add to this, I tested and if I go to "Bob's" page, it will show they still own Asset A even though it has been assigned to Ted.

This isn't accurate so this isn't really a solution.

[Matt8]

Asset ownership is what I mean - I must be failing to understand where the history is stored? If I add another owner, I have been deleting the old one - perhaps that isn't the way this is designed to work.

If I don't delete the old one, does the new asset ownership overwrite the old one on the user page? For example:

Asset A owned by Bob
Asset A owned by Ted

If I click Bob's page, will it say he owns Asset A still?

[Susan_A]

We're not sure what you mean by asset ownership being "overwritten on a change". The Summary tab of Windows computer webpages only lists the last logged on user, if this is what you're referring to. Previous logins can be found under Config/User Info/Last Logon however.

If you would like to manually track asset ownership, we would recommend using asset relations, not comments. This feature allows you to keep a history as well, e.g.:

January 20th: Asset A assigned to user A
January 21st: Asset A assigned to user B
etc.